Dutch-speaking part-time

Office Admin Coordinator

Permanent Job – Leuven – in office

Job content

You will integrate in an international, scale-up type of environment (50+ employees – based in Leuven).  The good news is that we exist for 20+ years and are on a profitable growth track for the coming years.
Essensium nv is consisting of 2 autonomous divisions and the objective is to initiate, build and drive HR-processes for both divisions!

This role involves working closely together with the CEO to build a solid administration  at all levels: recruitment, payroll, compensation & benefits, HR admin procedures, etc.

This is an ‘in office’ job in our Leuven-based offices (next to IMEC building).

Knowledge and experience

• Invoicing: support our MIND business managers with invoicing their customer projects (‘time & material based’ consulting typically)
• Payroll
  1. Collecting, calculating, and entering data in order to maintain and update payroll information and have efficient payroll processes
  2. Resolving payroll discrepancies and maintaining payroll operations by following policies and procedures (especially key for our ‘timesheet based’ MIND-division)
  3. Provide management reporting on regular basis
  4. Work in close cooperation with Liantis, our payroll partner
• Contact person for any HR related matter: manage the jobs-mailbox, contact with universities for job fairs & internships, management questions as well as employee relation topics.
• General systems admin
  1. Interface with DKV (hospitalization plan topics)
  2. Manage pension plan enrolments’ and onboarding of new employees
  3. Introduce company car policy and interface with the car leasing companies
• General admin related to the foreign subsidiaries (UK, US, France)

“skills & competences” required:

1. Good & efficient organizer
2. Versatile & no nonsense approach
3. Passion & drive to work in a fast growing dynamic company with a company culture based on mutual respect
4. Ability to work both independently ; with Discretion, integrity and professional attitude
5. Excellent written and oral communications skills (NL native language + good English)

What we offer you

Depending on the level of seniority, the knowledge and experience required, includes:

• Learning: you will work in a high-tech environment in an international context.  Your key interfaces will be management level and our expert engineers…
• Fun: interesting projects due to our high growth trajectory, lots of internal contacts and internal communication initiatives, real team-spirit, teambuilding activities, etc.
• Benefits package: good salary package, laptop, extra legal pension, extra legal holidays, etc…